Solano Community College District Policies

Student Services Policies
Student Admission and Attendance
Series 5000 - 5210

Return to Series 5000 Full List

DIRECTORY INFORMATION 5160

POLICY:
The Superintendent-President, or designee, shall assure that student records are maintained in compliance with applicable federal and state laws relating to the privacy of student records.

Currently enrolled and former students of the District have a right to access any and all of their records.

No District representative shall release the contents of a student record to any member of the public without the prior written consent of the student, other than directory information as defined in this policy and information sought pursuant to a court order or lawfully issued subpoena, or as otherwise authorized by applicable federal and state laws.

Students shall be notified of their rights with respect to student records, including the definition of directory information contained here, and that they may limit the information.

The following categories of information about students are considered directory information: student’s name, date and place of birth, field of study, participation in activities and sports, weight and height of members of athletic teams, dates of attendance, and degrees and awards received. The District may limit or deny the release of specific categories of directory information based upon a determination of the best interest of students.

Directory information may be released at the discretion of the College to persons or agencies which the College deems to have legitimate reason for access to the information. To prevent disclosure, written notification by the student must be delivered personally to the Office of Admission and Records.

Information other than directory information will not be released without the student’s written consent unless the College is required to do so by law.

REFERENCES/
AUTHORITY:
California Code of Regulations, Title 5, Section 54626 54600, et seq.
California Education Code, Section 76200, et seq.

CFC:lg

BP5160

Executive Council Review: August 7, 2006
Shared Governance Review: October 11, 2006

ADOPTED: December 3, 1986
REVISED: February 7, 2001; November 1, 2006

Back to Top