| 9a. Catalog Description: |
| Designed to introduce the systems approach of records management using both manual and automated equipment. Topics covered include creation, storage (alphabetic, numeric, geographic, and subject methods), protection, evaluation, control, use, and disposition of the records. |
| 9b. Other Catalog information: |
| None |
| |
| 10. Student Performance Objectives: |
As a result of successful completion of this course, a student will be able to:
1. Work effectively and efficiently with all types of filing systems.
2. Analyze the records management concepts and practices of a business and be able to make recommendations to top management concerning their records management needs.
3. Evaluate a company's records management system on a regular basis to determine if the system is working according to proper records management principles.
4. Set up a filing and records management system for a small business, including making recommendations of equipment and supplies, controlling records, evaluation, etc. |
| |
| 11. Methods of Evaluating Student Achievement: |
1. Reading assignments.
2. Records Management Projects completed.
3. Periodic examinations which include objective as well as problem-solving essay questions.
2. If online, evaluate threaded discussions.
|
| |
| 12. Student Assignments (Homework): |
| |
| a. Required Reading Assignments: |
| 30-40 pages per week. |
| |
| b. Required Writing Assignments: |
1. Alphabetize lists.
2. Chapter essay questions. |
| |
| c. Other (Terms projects, research papers, portfolios, etc.) |
| Readings from office magazines. |
| |
| 13. Course Content Outline: |
Students will be required to analyze, evaluate, compare, and contrast the following concepts, characteristics, and techniques.
I. Records Management as a Systems Concept
A. Overview of Records Management
B. Basic Principles of Records Management
II. Alphabetic Storage and Retrieval
A. Records Storage Equipment and Supplies
B. Alphabetic Records Storage
C. Alphabetic Filing Rules
III. Other Storage Methods
A. Subject Filing
B. Numeric Filing
C. Geographic Filing
IV. Special Records Storage and Retrieval Systems
A. Card Records
B. Special Records
C. Microrecords
D. Mechanized and Automated Records
V. Records Control
A. Steps in the Control Process
B. Methods of Controlling Paperwork
C. Controlling Records in a Small Office |
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| 14a. All textbooks, resources and other materials used in this course are: |
| College level
|
| |
| 14b. EXAMPLE texts, reading and resources:
|
Read-Smith, Ginn, & Kallaus. Records Management. 7th
South-Western, 2002
|
Judith Read-Smith. Records Management Projects. 7th
South-Western, 2002
|
