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Policies + Procedures

Policies + Procedures

GOVERNING BOARD POLICIES AND PROCEDURES

The Board shall regularly assess its policies for effectiveness in fulfilling the District’s mission. At a minimum, Board policies shall be renewed on a regular 5-year cycle according to the following schedule, where an “Academic Year” (AY) is defined by the year of the Spring semester (for example, AY 2021 is the Summer/Fall 2020 and Spring 2021 year).

  • Governing Board 1000: AY ending in “1” and “6”
  • Community Services 1100: AY ending in “1” and “6”
  • Administration 2000: AY ending in “2” and “7”
  • Business Services 3000: AY ending in “3” and “8”
  • Human Resources 4000: AY ending in “4” and “9”
  • Student Services 5000: AY ending in “5” and “0”
  • Academic Affairs 6000: AY ending in “6” and “1”

New or revised individual policies may be submitted to the Governing Board on an ongoing basis. Administrative procedures shall be revised as necessary to ensure student and institutional success.

1000 Series

Board Policy
Administrative Procedure
BP 1000 Governing Board Polices and Procedures AP 1000 Governing Board Policies and Procedures
BP 1002 The Solano Community College District  
BP 1003 District Mission  
BP 1005 Board Authority  
BP 1006 Board Membership and Eligibility  
BP 1007 Student Trustee
  
BP 1008 Election of Board Members
  
BP 1009 Election of Student Trustee
  
BP 1011 Payment of Campaign Costs
  
BP 1013 Vacancy
 AP 1013 Vacancy Procedures
BP 1014 Compensation, Payment of Expenses and Benefits
  
BP 1015 Officers and Duties of Officers
  
BP 1016 Duties and Responsibilities of the Board
  
BP 1017 Duties and Responsibilities of the Student Trustee
  
BP 1018 Notification of Absence
  
BP 1019 Conflict of Interest
  
BP 1020 Code of Ethics Standards of Practice
  
BP 1021 Violation of Board Code of Ethics
  
BP 1025 Regular and Other Types of Meetings
  
BP 1026 Annual Organizational Meeting
  
BP 1027 Special and Emergency Meetings
  
BP 1030 Closed Sessions
  
BP 1032 Hearings on Budget
  
BP 1035 Quorum and Voting
  
BP 1036 Agendas
  
BP 1037 Order of Business
  
BP 1040 Rules of Procedure for Conduct of Meeting
  
BP 1041 Decorum
  
BP 1042 Public Participation at Board Meetings
  
BP 1043 Speakers
  
BP 1044 Direct Requests for Board Action
  
BP 1045 Minutes of Meetings
  
BP 1046 Recording
  
BP 1057 Board Action to Determine Whether or Not an Issue Directly Affects the College
  
BP 1060 Flying the Flag at Half-Staff
  
BP 1070 Board Self-Evaluation
  
BP 1071 Communications Among Board Members
  
BP 1072 Board Education
  
BP 1073 Committees of the Board
  
BP 1074 Personal Use of Public Resources
  
BP 1075 Delegation of Authority to Superintendent-President
  
BP 1077 Participation in Local Decision-Making
  
BP 1080 Service Animals and Animals on Campus
  
BP 1085 Auditor
  
BP 1090 Legal Counselor
  
BP 1095 Political Activity
  
BP 1096 Distribution of Tickets or Passes
  

3000 Series

Board Policy
Administrative Procedure
BP 3000 Budget-Preparation
AP 3000 Budget Preparation
BP 3005 District Fiscal Policy
AP 3005 Budget Management
BP 3020 Budget-Fiscal Management
AP 3020 Fiscal Management
 
AP 3023 Debt Issuance and Management
BP 3025 Budget-Investments
  
BP 3060 Accounting for District Funds
  
BP 3070 Accounting-Annual Audit
AP 3070 Financial Audits
BP 3080 Accounting-Revolving Cash Fund and Clearing Accounts
  
BP 3090 Accounting-Authorization to Sign Checks, Warrants, and Orders for Payment
AP 3090 Designation of Authorized Signatures
BP 3100 Accounting-Mangement of Student Funds
  
BP 3110 Accounting-Inactive Trust and Scholarship Funds
AP 3110 Inactive Trust and Scholarship Funds
BP 3120 Accounting-Collectiof of Fines, Fees, and Other Monies
  
BP 3200 Payroll-Payroll Deductions
  
BP 3220 Purchasing-Authority to Purchase
  
BP 3225 Budget-Contracts
AP 3225 Bids and Contracts
BP 3230 Purchasing-Vendor Relations
  
BP 3240 Payment of Vendor Warrants
AP 3240 Payment of Vendor Warrants
BP 3300 District Property-Fixed Assets Inventory
  
BP 3310 Security and District Property
AP 3310 Security for District Property
BP 3320 Disposal of Property
  
BP 3330 District Property-Use of District Equipment
  
BP 3340 District Property-Use of District Telephone
  
BP 3350 Gifts to the District
  
BP 3360 Property Management
  
BP 3370 Capital Construction
  
BP 3380 Civic Center and Other Facilities Use
  
BP 3390 Citizens' Oversight Committee
  
BP 3395 Parking
  
BP 3400 Insurance
  
BP 3410 Insurance-Risk Management Safety
  
BP 3420 Insurance - Claims Against the District for Money or Damages
  
BP 3430 Legal Action
  
BP 3500 Retention and Destruction of Records
AP 3500 Retention and Destruction of Records
BP 3510 District Records-Public Access
  
BP 3520 Contracts
  
BP 3600 Maintenance and Operations
  
BP 3700 Bookstores
  
BP 3720 Campus Food Service
  
BP 3810 College Department of Public Safety-Firearms
  
BP 3820 Response to Disaster
  
BP 3830 Campus Safety
  
BP 3840 Workplace Violence Plan
  
BP 3850 Safety
  
BP 3860 Reporting of Crimes
  
BP 3865 Sexual and Other Assaults on Campus
  
BP 3870 Local Law Enforcement
  
BP 3880 Unmanned Aircraft Systems (UAS/DRONES)
 AP 3880 Unmanned Aircraft Systems (UAS/DRONES)
BP 3900 Facility Planning for Construction
  
BP 3910 Information Security Policy
AP 3910.1 Third-Party Risk Management Standard
 
AP 3910.2 Access Control Procedures and Standards
 
AP 3910.3 Data Disposal Standards
 
AP 3910.4 Backup and Recovery
 
AP 3910.5 Encryption Standards
 
AP 3910.6 Secure Development Standards
 
AP 3910.7 Solano Acceptable Use of Technology Standards
 
AP 3910.8 Solano Change Management Standards
 
AP 3910.9 Solano Log Management Standard
 
AP 3910.10 Solano Physical and Environmental Security Standards
 
AP 3910.11 Solano Security Awareness Training Procedures and Standards
 
AP 3910.12 Solano Vulnerability Management Standards
 
AP 3910.13 Generative AI Standards

4000 Series

Board Policy
Administrative Procedure
BP 4000 Employment of District Personnel AP 4000 Employment Selection Procedures
BP 4001 Academic Employees
  
BP 4002 Classified Employees
  
BP 4003 Emeritus
AP 4003 Emeritus
BP 4005 Faculty Hiring, Equivalency, and Minimum Qualifications
AP 4005 Faculty Hiring
BP 4010 Authorization to Employ
  
BP 4015 Collective Bargaining
  
BP 4016 Working Remotely
AP 4016 Working Remotely
BP 4020 Age Limits
  
BP 4030 Nondiscrimination
  
BP 4035 Equal Employment Opportunity
AP 4035 Equal Employment Opportunity
BP 4040 Employment of Immediate Family Members
  
BP 4050 Tuberculosis Clearance
  
BP 4060 Fingerprinting
  
BP 4070 Oath of Affirmation of Allegiance
  
BP 4090 Transcripts and Verification of Employment
  
BP 4100 Code of Ethics
  
 
AP 4135 Family Care and Medical Leave
BP 4210 Political Activity
  
BP 4215 Smoking
AP 4215 Smoking on Campus
BP 4230 Transfer of Sick Leave
  
BP 4240 Resignation
  
BP 4250 Continued Employment
  
BP 4255 Employees Called to Military Duty
  
BP 4260 Attendance at Conferences and Professional Activities
  
BP 4270 Sexual Harrassment (for employees and students)
  
BP 4280 Complaints
AP 4280 Complaints
BP 4285 Unlawful Prohibited Discrimination
  
BP 4290 Cultural Diversity Equal Opportunity
  
BP 4300 Drug Free Environment and Drug Prevention Program
  
BP 4305 Violence-Free Workplace
  
BP 4310 Accommodations
  
BP 4400 Assignment of Instructors
  
BP 4410 Day-to-Day Faculty Substitute
  
 
AP 4480 Travel Expense
BP 4600 District Department of Public Safety
  
 
AP 4710 Classified Substitute, Short-Term and Student Employees
 
AP 4770 Disciplinary Action

5000 Series

Board Policy
Administrative Procedure
BP 5000 Definition of a Solano Community College Student
  
BP 5010 Admission Eligibility
AP 5010 Admission Eligibility
BP 5020 Student Attendance and Participation Requirement
  
 
AP 5030 Special Admission of K-12 Students
BP 5040 Admission of International Students
AP 5040 Admission of International Students
BP 5055 Enrollment Priorities
AP 5055 Enrollment Priorities
BP 5060 Residency Determination
AP 5060 Residency Determination
BP 5070 Nonresident Tuition
  
BP 5080 Fees
AP 5080 Fees
BP 5085 Withholding of Student Records
AP 5085 Withholding of Student Records
BP 5100 Standards for Probation and Dismissal
AP 5100 Standards for Probation and Dismissal
BP 5110 Academic Renewal Without Course Repetition
AP 5110 Academic Renewal Without Course Repitition
BP 5120 Articulation
  
BP 5140 Release of Student Information
AP 5140 Student Records
BP 5150 Student Records Retention and Destruction
AP 5150 Student Records Retention and Destruction
BP 5160 Directory Information
  
BP 5170 Access to Student Information (Court Order Compliance)
  
BP 5175 Responding to Inquiries of Immigration Status
AP 5175 Responding to Inquiries of Immigration Status
BP 5180 Degrees and Certificates of Achievement
  
BP 5190 Course Attendance Accounting
  
BP 5200 Academic Council
AP 5200 Academic Council
BP 5210 Matriculation
AP 5210 Matriculation
BP 5220 Shower Facilities for Homeless Students
AP 5220 Shower Facilities for Homeless Students
BP 5300 Standards of Student Conduct
AP 5300 Standards of Student Conduct
BP 5310 Lost or Damaged Property
  
BP 5320 Hazing
  
BP 5340 Transfer Center
AP 5340 Transfer Center
BP 5345 Counseling
  
BP 5350 Student Rights and Grievance
AP 5350 Student Grievance (Non-Civil Rights
BP 5355 Student Equity
AP 5355 Student Equity
BP 5360 Equal Opportunity for Students)
  
BP 5365 Disabled Students Programs and Services
AP 5365 Disabled Students Programs and Services
BP 5370 Communicable Disease Control
  
BP 5380 Laboratory Use Regulations
  
BP 5390 Prohibited Use of Electronic Listening or Recording Devices
  
BP 5415 Student Health Fee
AP 5415 Student Health Fee
BP 5420 Student Athletic Insurance
  
BP 5430 Extended Opportunity Programs and Services
AP 5430 Extended Opportunity Programs and Services
BP 5440 Financial Aid
AP 5440 Financial Aid
BP 5500 Student Government
AP 5500 Student Government
BP 5505 Associated Students Elections
AP 5505 Associated Students Elections
BP 5510 Student Clubs and Organizations
  
BP 5515 Associated Students Finance
  
BP 5520 Club Advisors
  
BP 5530 Student Political Organizations
  
BP 5540 Petitions
  
BP 5550 Off-Campus Student Activities
  
BP 5560 Transportation for Off-Campus Activities
  
BP 5580 Speech Time, Place, and Manner
AP 5580 Speech - Time, Place, and Manner
BP 5600 Commercial Advertising and Electronic Media
  
BP 5610 On-Campus Sales and Solicitations
  
BP 5620 Distribution of Off-Campus Publications
  
BP 5630 Vending Machines
  
BP 5640 Intercollegiate Athletics
  
BP 5650 Intercollegiate Athletics Funding
  
BP 5660 Student Health Services
  
 
AP 5670 Student Credit Card Solicitations
BP 5690 Sponsors (Chaperones)
  
BP 5700 Student Activities Transcript
AP 5700 Student Activities Transcript
BP 5710 Students Helping Students Fee
AP 5710 Students Helping Students Fund
BP 5800 Prevention of Identity Theft in Student Financial Transactions
AP 5800 Prevention of Identity Theft in Student Financial Transactions

6000 Series

Board Policy
Administrative Procedure
BP 6000 Course Repetition
AP 6000 Course Repetition
BP 6010 Course Auditing and Auditing Fees
AP 6010 Course Auditing and Auditing Fees
BP 6020 Open Enrollment in Course
AP 6020 Open Enrollment in Courses
BP 6021 Multiple and Overlapping Enrollments
AP 6021 Multiple and Overlapping Enrollments
BP 6023 Prerequisites, Corequisites, and Course Advisories
AP 6023 Prerequisites, Corequisites, and Course Advisories
 
AP 6025 Remedial Coursework Limit
BP 6030 Advanced Placement
AP 6030 Advanced Placement
BP 6040 Credit-by-Examination
AP 6040 Credit-By-Examination
BP 6041 Credit for Prior Learning
AP 6041 Credit for Prior Learning
BP 6045 Career and Technical Education Programs
  
BP 6070 Final Examination
  
BP 6100 Program, Curriculum, and Course Development
  
BP 6105 Program Discontinuance
AP 6105 Program Discontinuance
BP 6110 Contract Education
  
 
AP 6115 Distance Education
BP 6200 Graduation Requirements for Degrees and Certificates
AP 6200 Graduation Requirements for Degrees and Certificates
BP 6200B Graduation Requirements for Baccalaureate Degree
AP 6200B Graduation Requirement Baccalaureate Degree
BP 6203 Honorary Degrees
AP 6203 Honorary Degrees
BP 6205 Philosophy and Criteria for Associate Degree and General Education
  
BP 6205B Philosophy and Criteria for Baccalaureate Degree and General Education
  
 
AP 6206 General Education Reciprocity
BP 6208 General Education Waiver for Bachelor's Degree Holders
  
BP 6210 Catalog Rights
AP 6210 Catalog Rights
BP 6220 Standards of Scholarship
  
BP 6400 Field Trips and Excursions
AP 6400 Field Trips and Excursions
BP 6410 Grading and Academic Record Symbols
AP 6410 Grading and Academic Record Symbols
BP 6411 Grade Changes
AP 6411 Grade Changes
BP 6420 College Catalog
  
BP 6430 Academic Freedom
  
BP 6500 Academic Calendar
AP 6500 Academic Calendar
BP 6510 Intercollegiate Athletics
  
BP 6515 Library and Learning Support Services